GnuCash has an integrated accounts payable system. The transactions generated by the A/P system are placed within the Accounts Payable account,
as a record of what occurs. Generally you do not directly work with this account but use the four integrated GnuCash A/P application components.
The A/P components are available from the → sub-menu. These A/P components are:
Vendors are people or companies from which you buy products or services on credit.
Bills represent the physical bills vendors send to request payment from you. A bill contains an itemized list of things you purchased.
In addition, GnuCash also has support for Credit Notes which represent the inverse of Bills. A credit note is usually received from a vendor to correct items that were erroneously billed or returned.
Both document types will be set up using the same menu items.
Jobs (optional) is where you register Vendor Jobs. Jobs are mechanism by which you can group multiple bills from a particular vendor.
Process Payments is where you register payments to a vendor to whom you owe money.
The following sections introduce the individual Accounts Payable application components.